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Administration Team

Our administration team can help you i. a. with the following issues. E-mail: fwu-administration@hzdr.de

Name E-mail Scope of support

Michał Bajda

 m.bajda@hzdr.de
  • Events management, workshops, seminars, retreats

Philipp von Haymerle

 

 p.haymerle@hzdr.de

 
  • Coordinator for Administrative Questions / Tasks
  • Project management
  • Office work organization
  • Budget release for: – Personnel requests – Business trips – Orders and invoices – Events – Third party funding requests
  • Preparation of contracts:- Cooperation contracts – R&D contract – research and development contract – MOU – User contract – Contracts for the financing of events at third parties
  • Reporting
  • Third-party funding applications: – Support in filling out application documents – Calculation of costs – Classification in HZDR systematics – Coordination of communication and progress with HZDR departments (finance, third-party funds, human resources, contracts, executive board)
  • Human resources: – Release of leave requests – Release of mobile work requests

Rafał Koprowski

 r.koprowski@hzdr.de
  • Portrait pictures
  • Event video and photography
  • Logo development
  • Technical support for online, hybrid events
  • Creative technical development and creation of online content
  • Corporate design compliance
  • UX/UI, Webseite

Martin Laqua

 m.laqua@hzdr.de
  • Science communication (How can I best get my message across – to different audiences from the general public to funding agencies and politicians?)
  • (Science-related) press releases, website posts, social media posts
  • CASUS marketing (leaflets, roll-ups etc.)
  • Event marketing
  • Website

Claudia Lyson

 c.lyson@hzdr.de
  • Scheduling and coordinating appointments for the Institute Director
  • Reception and support of visitors
  • Organization and preparation of meetings
  • Coordination and monitoring of all appointments and responsibility for international travel management including travel expenses for the Institute Director
  • Travel management including travel expense accounting for all Institute employees and guests
  • Administrative coordination and assumption of purchasing activities for the function

Weronika Mazur

 w.mazur@hzdr.de
  • Onboarding
  • Support with German authorities (e.g. residence permit, registration)
  • CASUS SPOC for employment issues
  • CASUS International Office
  • Collaborations in the tri-border region
  • Coordination of the acquisition of third-party funding by CASUS
  • CASUS in the PoF

Justyna Michalczyk

 j.michalczyk@hzdr.de
  • Accounting of business trips
  • Invoice processing
  • Purchase requisition creation in SAP (BANF)
  • Reception and support of visitors
  • Support in the preparation and organization of meetings with external guests
  • Coordinating the issue and reordering of office supplies
  • Issue, coordination and return of key clips
  • Management of the library and archive
  • Postal dispatch

Mathias Mudra

 m.mudra@hzdr.de
  • Software issues
  • Mail, calendar setup
  • Seminars, meetings, workshop – IT setup
  • Hardware order

Weronika Schlechte-Wełnicz

 w.schlechte-welnicz@hzdr.de
  • Organization of CASUS Institute Seminars and CASUS Hands-on Software Seminars

Ulrich Seidel

 u.seidel@hzdr.de
  • Software issues
  • Mail, calendar setup
  • Seminars, meetings, workshop – IT setup
  • Hardware order